December 31, 2019 Minutes

KUCSO

MINUTES OF THE KOCHIA UNIVERSITIES AND COLLEGES STUDENTS ORGANISATION MEETING HELD ON THE 31^ST DECEMBER 2018 AT NYAGORO CHIEFS CAMP FROM 3PM

MEMBERS PRESENT

1.      Mr. John Awalla                                 

2.      Mr. Konialla Maurice            

3.      Mr. Jevas Achuku 

4.      Ms. Lavender

5.      Mr. Agan Bill 

6.      Mr. Gordon Omalla.

1.     Ms Quinter Ojung'a                           

2.     Mr. Steve Opondo                             

7.      Mr. Griffin Nyayal 

8.      Mr. NKurumah Clinton

9.      Ms Idah Agan

10.  Ms. Queenter Omalla

11.  Brian Onyango

12.  Tonny Odhiambo

13.  Everline Oyugi

14.  Lilian Otieno

15.  Odundo Salmon

16.  Geoffrey Dinda

17.  Vivian Akinyi

18.  Opondo Steve

19.  Molo Desmond

20.  Morphat Ochieng

21.  Zadock Ochieng

22.  Leslie Odhiambo.

23.  Cynthia Njira.

24.  Hillary Otieno.

25.  Grace Achieng .

MIN. 1/18 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

After an opening prayer from one of the members, the minutes of the previous meeting were read and confirmed

MIN. 2/18 MATTERS ARISING FROM PREVIOUS MINUTES

The issue of the Market cleaning as the main group activity of the year that failed to happen as planned in December 2018 was raised. On motion duly made, seconded and unanimously adopted, It was resolved that

The Market cleaning that failed to happen in 2018 is the main activities the group will condct in the second half of the year 2019.

MIN. 3/ 18 ANNUAL MEMBERSHIP RENEWAL

A member of the group urged the colleagues on vitality of renewing membership annually at KES. 50. On motion duly made, seconded and unanimously adopted, it was resolved that,

The membership renewal was accepted as one of the ways to raise funds for the group activities hence members to keep relaying their renewal fees every year.

MIN. 4/18 THE 2019 KUCSO CSR

The members settled on three activities as the main 2019 KUCSO CSR.

 The first two will happen during the first half of the year. These will be 

1.      The mentorship program 

2.      The Ficha Uchi campaign initiative. 

One of the members Tony Lwal, who is also the Secretary for the Ficha Uchi committee agreed to merge his program entails the provision of shoes to the vulnerable with our two activities so that we do them together in May, 2019.

MIN. 5/18 WEEKLY CONTRIBUTIONS OF KES.20

A member suggested that members to dig into their pockets every week to contribute at least KES 20 to facilitate the groups cash flow that may aid in time of need.

On motion duly made, seconded and unanimously adopted, it was resolved that

Every member to make a weekly contributions of 20/= that shall be relayed directly to the Treasurer.

The weekly contribution is to build the group account in order to ensure no plan fails in the future due to financial deficits.

The weekly contributions of KES 20 was agreed to be effective from January 1, 2019

MIN. 6/2018 OPENNING KUCSO BANK ACCOUNT

As stipulated in the constitution, the KUCSO executive made an assurance that by January 7^th 2019 the account shall be operational and MPESA payment till number functioning to facilitate member’s contributions and payments to the group.

The move was backed up by the majority as it is a secure and easy way on group’s financial accountability and transparency.

The members were urged to stick to MPESA payments/contributions as from the effective date and screenshot/and forward the transaction message to the treasurer for the record update.

MIN 7/ 18 PROJECT COMMITTEE

The KUCSO project committee was formed at the meeting. 

The committee will look to come up with a viable project from which the organizations can suce consistent financial inflows. 

The committee will sit down and bring forward a suggested project for scrutiny by the members. 

 The committee members include

1.      Konialla Maurice 

2.      Jevas Achuku 

3.      Lavender

4.      Agan Bill 

5.      Gordon Omalla

MIN 8/18 ELECTION OF 2019 OFFICE BEARERS

As provided for in the constitution KUCSO conducted its general elections. The election was conducted by the electoral commission chaired by Quinter Omalla.

The following were elected unopposed,

3.     Mr. Othim Awallah                              Chairperson

4.     Ms Saline Paul                                    Vice chairperson

5.      Mr. Konialla Maurice                                     Secretary General 

6.     Ms Quinter Ojung'a                            Deputy secretary general

7.     Mr. Steve Opondo                               Organizing Secretary

8.     Mr. Griffin Nyayal                                Treasurer

MIN 9/18 ISSUING OF YALI CERTIFICATES

KUCSO members were issued with Young African Leaders Initiative Certificates on Community Organizing for Action with regards to excellent work the Organization is undertaking in the society.

MIN. 10/18 ANY OTHER BUSINESS

        i.            One member suggested that the organization to organize for a retreat at the end of every year.  

      ii.            The other member said that the Treasurer should in future show the members a a documented comprehensive statement of account in a hard copy to ease members uncertainties.

There being no any other item of discussion, the then acting Chairperson declared the meeting adjourned at 6.10 PM.

Minutes Compiled by                                                                          Minutes Confirmed by

KONIALLA MAURICE                                                      OTHIM J. AWALLAH

Sign………………………………..                                                                  Sign………………………………

Date………………………………….                                                                Date………………………………

 SECRETARY GENERAL                                                           CHAIRPERSON